An
Authority Matrix organizes tasks or decisions based on the responsibility of
each person or group involved.
For a given task or decision, a particular
person or group may need to know about the task or decision, inform others
about it, support it, actually perform the task or make the decision, approve
it, or not be involved for this part of the project.
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Authority Matrices are used when
coordinating responsibilities for a project. They may also help to explain a
process.
Best Practices:
Determine the purpose. Decide what function
(typically a project or process) the matrix will serve and title it
accordingly.
Decide contributing factors. Divide the
project or process into tasks and decisions, which should be fairly natural.
Create a matrix. Create a row for each task
or decision, listing one in each cell of the leftmost column. Add a column for
each person, group, or function, labeling each cell in the topmost row with
one.
Fill in the matrix. For each task or
decision, determine the level of responsibility of each person, group, or
function and mark the corresponding cell accordingly. A legend explaining each
marker should be placed somewhere on the page as well. If a person, group, or
function does not take part in a particular task or decision, leave that cell
blank.
Analyze results. Use the finished matrix to
keep the project or process organized. It may be useful to distribute it to
involved coworkers or to post it where they can view it.
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